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rlmahone
April 18th, 2016, 08:12 PM
Oakland Barracudas
Swim Coach for the Masters Program
Job Description
Updated 4/17/2016


This job description outlines expectations and desires for any swim coach. The Oakland
Barracudas Masters group is a diverse but committed group of adult swimmers who have
a variety of reasons for wanting to swim and different goals, but we all love swimming
and prefer to keep our group together, if at all possible.

1. Coaching


[*=left] First and foremost, the coach’s responsibility is to provide a safe and encouraging


environment in which adults can swim together and improve their techniques.


[*=left] The coach should offer the swimmers opportunities to express their own goals and


work towards helping them reach those goals, as well as encouraging swimmers
to set new or different goals.


[*=left] The coach should at all times maintain and retain our binder with completed


Emergency Contact Information forms for all swimmers in the program. The
binder should be at the pool whenever swimmers are in the water and will be
passed between coaches if/when we have a split responsibility for weekday vs.
Saturday coaches.


[*=left] Swimmers should only be allowed to swim if they have provided complete


documentation and the waiver requested by the Cuda Masters program.


[*=left] Experience required: Prior coaching and swimming experience, ideally


including coaching of adult swimmers.

2. Fund-raising and recruiting new swimmers



[*=left] We have a Facebook page that would benefit from periodic updates. If we are to



recruit new swimmers, we may need to resurrect the idea of a website, but it
would also need to be constantly updated to attract new swimmers and to provide
accurate and timely information about our Masters program. Ideally, we would
love our coach to help update the website and/or Facebook periodically.



[*=left] We should discuss recruiting and fund-raising goals and methods. Our coaches in


the past have offered stroke clinics for adult swimmers and we might again
consider possibly adult swim lessons and parent/baby swim opportunities during
the summer.

3. Finances


 Income and expenses of the Masters have been tracked by volunteer members of

the Cuda Masters. The coach should have access to summary information, but the
content and administrative/finance oversight are provided by volunteer swimmers
and our elected/volunteer board.


 Dues:

o The coach will remind swimmers once monthly about the need to pay dues
in a timely fashion (due by the 1st of each month, late by the 5th of each
month).
o Checks for dues payments can be sent or handed directly to the treasurer
or ‘dues-collector’, but if brought to the pool, the coach will also collect
them to hand over to designated people by the 5th of each month (Lesley or
Ann).


 Our current dues are $85/month or $10/swim for those who swim more

sporadically. We swim 4 days/week (MWF and Sat) for 1 hour on weekdays and
1.5 hours on Saturdays and holidays.


If we recruit more swimmers, we may be able to use extra funds to expand the

program to more days/week, more times/day, to fund a website (above), or to
increase the coaches’ salaries.


Regular meetings between the swimmers and the coach should occur periodically

on an ad hoc basis to discuss training and other issues, to review the dues plan and
consider changing dues for the future.

4. Hours


Masters Swimming times are 5:30 – 6:30 a.m. on Mondays, Wednesdays and

Fridays and 7:00 – 8:30 a.m. on Saturdays and holidays (these are our water times
and reflect the time we pay the city to use the pool).


The coach is expected to arrive by 5:20 a.m. on MWF and 6:50 a.m. on Saturdays,

to assist the group in taking off the covers or replace lane lines, and being
prepared for swimmers to be in the water at 5:30 (or 7 on Saturdays). The coach
will be paid based on 0.25 hour more than the swim times (thus 1.25 hours for a
1-hour swim, 1.75 hours for 1.5-hours of practice.


If and when the coach leaves before all swimmers are out of the locker rooms, the

coach will remind the remaining swimmers to close and lock the outside gate.

5. Salary



 The current salary is based on $25.00 per hour and is paid based on attendance.
 If the coach does not show up for a scheduled swim session, the coach is not paid.
However, if the practice is cancelled because of bad weather or lack of pool

availability, the coach will still be paid as if the practice happened, but this is
limited to a maximum of 10 sessions per year.


 Documentation of work hours of the coach requires signing initials on an

attendance sheet for the appropriate dates (to be provided by the Cuda
organization). This attendance sheet will be turned over to the treasurer at the end
of each month, who writes and distributes twice monthly paychecks for the
coaches.


 The coaches’ salaries are covered completely by funds brought in by the Masters

program. Thus, recruitment of new swimmers will ensure a steady source of
income to support the coaches’ salaries.


 An increase in salary is dependent on our ability to maintain sufficient numbers of

Masters swimmers to keep income greater than expenses.


 If the coach decides to resign, the Cudas should be given 30 days notice.
 Each coach’s employment is at-will, meaning that it can be terminated by the

Cudas with or without cause.

6. Communication



 The coach is responsible for orienting new swimmers at the pool, but the Cuda

members’ will provide information about registration with USMS and completion
of the waiver required by the Cudas.


 If the coach cannot come to the pool, the coach is expected to send a text to

designated swimmers by 5:15 a.m. on MWF and 6:45 a.m. on Saturday.


 In the event of a prolonged absence, the Cudas will be responsible for finding a

substitute coach.


 It is understood by the Masters that there must always be one person on deck

while people are in the water at the pool.


 The coach should maintain good communication with the leaders of the Oakland

Cuda Masters swim group. Emails should always be answered promptly (within
24 hours for most issues) and explanations should be provided for unexpected
absences. A pattern of unexplained or excessive absences is grounds for
termination.


Communication with other groups that use the pool (Oakland High School’s swim

coach, Oakland Tsunami kids’ swim team, Special Olympics if needed) is
essential for optimal access to and care of shared equipment and coordination of
water use times. The coach is expected to assist with this communication
whenever needed.


Communication with the maintenance staff may be necessary if there are

problems with the water quality, temperature, or other environmental issues, and
the coach is expected to assist with this communication promptly, whenever
needed.

For questions regarding this please contact:

Ann Petru
annpetru@gmail.com
510-333-3487