Have you read your by-laws? Do you have a current copy of your by-laws? When is the last time you updated your by-laws?
Do you have written policies and procedures to support day-to-day governance at a more detailed level than appropriate for your by-laws, or are your policies verbal and 'ad-hoc'?
Do you have a conflict of interest policy?
Do you have a dispute resolution policy?
Do you have appropriate financial controls in place?
As part of our "backup / cross-training" initiative in Minnesota, we are documenting the primary contact and one or more backup contact for each role, in order to identify needs for cross-training. This is still a work-in-progress and this list has already evolved a couple times, but here it is so far:
Elected Positions - Officers
(Executive Committee members)
1. Chair 2. Vice-Chair 3. Treasurer 4. Secretary 5. Registrar
Appointed Positions – Directors
6. Coaches 7. Sanctions 8. Officials 9. Safety 10. Top Times 11. Meet Management 12. Webmaster & IT 13. Fitness, Training & Skills 14. Pool Competition 15. Open Water Competition 16. Social 17. Affiliated Org. Outreach 18. Member Communication
Other Roles
19. Communication – Facebook 20. Community 21. Marketing 22. Merchandise / Team Identity Store 23. Member Awards 24. Volunteer Awards 25. Club Development 26. Hall of Fame 27. Audit 28. Meet Director 29. Open Water Event Director 30. Clinic or Fitness Event Host
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