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Thread: ID Card Printing - no more

  1. #1
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    ID Card Printing - no more

    I would like to start a campaign to remove the requirement that LMSC must provide printed membership cards to members that request them. Who else will join me in support of changing the LMSC standards to remove this requirement.

    Ed Coates
    South Texas LMSC chair.

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    Re: ID Card Printing - no more

    I join you in this, Ed. We can provide more helpful services to our membership if we don't have to spend money on printing and mailing membership cards. They are so readily available online. It's been ages since I've needed a print copy of mine since so many meets use online registration with verification of USMS membership.

    Mary Pohlmann
    Ozark LMSC chair
    Mary Pohlmann

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    Re: ID Card Printing - no more

    I too am with you on this, Ed. And I KNOW that my Registrar is also on board.

    Lynn Morrison
    North Texas Chair

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    Re: ID Card Printing - no more

    Thanks Mary. Need to keep spreading the word on this.
    Ed

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    Re: ID Card Printing - no more

    Thanks Lynn,

    Lets keep spreading the wordon this.
    ed

  6. #6
    Very Active Member Chris Stevenson's Avatar
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    Re: ID Card Printing - no more

    Quote Originally Posted by edcoates View Post
    I would like to start a campaign to remove the requirement that LMSC must provide printed membership cards to members that request them.
    How many request them in a year?

  7. #7
    Participating Member Douglas A. Handler's Avatar
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    Re: ID Card Printing - no more

    For the Michigan LMSC, we are running about 29% of members are requesting a hard copy USMS card.
    Costs include postage, envelopes, printer ink, return address labels. For us, $ .75 postage on members
    across the river in Canada. Time: I have not calculated print time, perforation, folding, stuffing, stamping.
    This year I did them in batches - end of December, end of January, etc, and just mailed an additional 40
    the weekend of the state meet. It may just be a matter of education, it is quite easy to download a PDF,
    then you have a permanent record.

    The need for a permanent USMS ID card has been greatly reduced by the importation of the RE1 file to our meet managers.
    Membership is digitally transmitted, so there really is no question about membership, and thusly, no need for the card.

  8. #8
    Very Active Member ALM's Avatar
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    Re: ID Card Printing - no more

    Quote Originally Posted by Chris Stevenson View Post
    How many request them in a year?
    Some registrars keep track of how many they print and I believe it runs from 30% to 45% of their members. The current policy says that an LMSC will print and mail a membership card to:

    a) all members who register by paper registration, AND
    b) all members who request a card during the online registration process

    The LMSCs have always set their fees to include the cost of printing and mailing membership cards. Remember, in the "old days," they printed and mailed a card to every member. (And in the "ancient days," when I first became a registrar, we put the card stock into our typewriters and TYPED OUT every membership card. Name, address, everything.)

    With today's system the card printing is very quick. I just filled in for a registrar who was out of the country for a month. I printed and mailed 42 cards in one batch and it probably took me a total of 30 minutes to print the cards, tear them apart, stuff the envelopes, and seal the envelopes.

    Our membership cards are designed to fit into a standard #9 window envelope, with the member's address showing through the window. I have told all of the registrars that the U.S. Postal Service sells window envelopes that are PRE-STAMPED, CUSTOM PRINTED with the registrar's return address, and are SELF-SEALING. You literally just put the card into the envelope, press the flap shut, and you're done. The cost for these envelopes is VERY reasonable and they arrive in a week or so after the order is placed.

    I wrote an illustrated document that provides information on the USPS envelopes (and shows the pricing):
    http://www.usms.org/admin/lmschb/gto..._envelopes.pdf


    Anna Lea Matysek
    USMS Membership Director

  9. #9
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    Re: ID Card Printing - no more

    If a swimmer registers with a paper form, they probably do not have a computer. We have to treat these people correctly. I dislike when a meet won't accept paper entries. I have several teammates who I have to enter in the meets. They feel terrible about asking me to do this.

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    Re: ID Card Printing - no more

    Most of the paper registrations in our LMSC come from our members who qualify for discounts and can't get them with online registration (full-time students 25 and younger who present a copy of their student ID). They would be happy to get their card online. They don't need a card mailed to them. We have others who simply do not want to give credit card information online, or who do not have a credit card. They also don't mind printing their own card. I don't think everyone who used a paper registration needs a card mailed to them.

    But, as Betsy says, we do still have some members who do not have a computer and may be too computer shy to use even the public library. I agree that we are leaving those folks out with online entry for meets, newsletters that are only available online, etc.

    Mary
    Last edited by MPohlmann; April 5th, 2014 at 09:29 PM.
    Mary Pohlmann

  11. #11
    Very Active Member ALM's Avatar
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    Re: ID Card Printing - no more

    Here are the current statistics for the number of online vs. paper registrations in each LMSC:

    LMSC Name Total # Online # Paper % Online % Paper
    Wisconsin 510 408 102 80.00% 20.00%
    Florida 1706 1443 263 84.58% 15.42%
    Georgia 713 639 74 89.62% 10.38%
    Iowa 332 299 33 90.06% 9.94%
    Arkansas 114 103 11 90.35% 9.65%
    Lake Erie 564 526 38 93.26% 6.74%
    Connecticut 392 368 24 93.88% 6.12%
    Snake River 118 112 6 94.92% 5.08%
    South Dakota 87 83 4 95.40% 4.60%
    Virginia 934 892 42 95.50% 4.50%
    Minnesota 851 814 37 95.65% 4.35%
    Montana 224 217 7 96.88% 3.13%
    Delaware Valley 821 796 25 96.95% 3.05%
    Kentucky 503 489 14 97.22% 2.78%
    San Diego - Imperial 653 635 18 97.24% 2.76%
    Oregon 1001 974 27 97.30% 2.70%
    Hawaii 567 552 15 97.35% 2.65%
    Inland Northwest 315 307 8 97.46% 2.54%
    Totals for all LMSCs 49782 48567 1215 97.56% 2.44%
    Nebraska 217 212 5 97.70% 2.30%
    Colorado 1227 1199 28 97.72% 2.28%
    Pacific Northwest 1427 1396 31 97.83% 2.17%
    Southern 574 563 11 98.08% 1.92%
    Florida Gold Coast 1108 1087 21 98.10% 1.90%
    Pacific 9279 9129 150 98.38% 1.62%
    New Jersey 769 758 11 98.57% 1.43%
    New Mexico 287 283 4 98.61% 1.39%
    Southern Pacific 3918 3866 52 98.67% 1.33%
    Ozark 309 305 4 98.71% 1.29%
    North Texas 545 538 7 98.72% 1.28%
    Niagara 562 555 7 98.75% 1.25%
    Indiana 1192 1178 14 98.83% 1.17%
    Arizona 871 862 9 98.97% 1.03%
    Illinois 1942 1922 20 98.97% 1.03%
    Adirondack 203 201 2 99.01% 0.99%
    Ohio 621 615 6 99.03% 0.97%
    Potomac Valley 2405 2384 21 99.13% 0.87%
    New England 2180 2162 18 99.17% 0.83%
    Michigan 835 829 6 99.28% 0.72%
    Metropolitan 2055 2041 14 99.32% 0.68%
    Utah 316 314 2 99.37% 0.63%
    Allegheny Mountain 336 334 2 99.40% 0.60%
    Gulf 1071 1065 6 99.44% 0.56%
    Oklahoma 186 185 1 99.46% 0.54%
    South Texas 817 813 4 99.51% 0.49%
    South Carolina 450 448 2 99.56% 0.44%
    North Carolina 1340 1335 5 99.63% 0.37%
    Alaska 329 328 1 99.70% 0.30%
    Missouri Valley 331 330 1 99.70% 0.30%
    Maryland 760 759 1 99.87% 0.13%
    Southeastern 809 808 1 99.88% 0.12%
    Border 31 31 0 100.00% 0.00%
    North Dakota 75 75 0 100.00% 0.00%
    Last edited by ALM; April 8th, 2014 at 02:11 PM. Reason: Corrected data

  12. #12
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    Re: ID Card Printing - no more

    Quote Originally Posted by Betsy View Post
    If a swimmer registers with a paper form, they probably do not have a computer. We have to treat these people correctly. I dislike when a meet won't accept paper entries. I have several teammates who I have to enter in the meets. They feel terrible about asking me to do this.
    Of the 42 members in Virginia who have registered by paper form this year:

    12 do not have an email address. They range in age from 41 to 92.

    30 do have an email address. They range in age from 24 to 83.


    Quote Originally Posted by mpohlmann
    Most of the paper registrations in our LMSC come from our members who qualify for discounts and can't get them with online registration (full-time students 25 and younger who present a copy of their student ID).
    The Ozark LMSC has had four paper registrations this year. All four members have email addresses.

    Three of them are older than 80 years old. The fourth one is a 23-year-old member (who did not receive a discount).

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    Re: ID Card Printing - no more

    Quote Originally Posted by Jayhawk View Post

    The Ozark LMSC has had four paper registrations this year. All four members have email addresses.

    Three of them are older than 80 years old. The fourth one is a 23-year-old member (who did not receive a discount).
    The fourth one (23 year old) has an email address, but no credit card. Paid membership in cash.

    All four were willing to print out their own card. They did not need a mailed card just because they used paper registration.
    Mary Pohlmann

  14. #14
    Very Active Member jseidler's Avatar
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    Re: ID Card Printing - no more

    This is a little conjecture based on my own experience, but more members might print their own card if the printing involved just the card and not all the colorful advertising and verbose instructions. A lot of printer ink gets used in the full color page when just the bottom left side one quarter is the item of interest.

    Every time I've needed a print of the card, I have used steps to eliminate printing the whole page by doing print-screen, pasting the print screen into MS Paint, clipping the face of the card to a new file in MS Paint, and then printing the newly clipped card-only file and not all the advertising stuff.

    It would be nice if there was a card-only print option that printed only the face of the card.
    Jeanne Seidler, Wisconsin LMSC Vice Chair, Top Ten Recorder, Sanction Chair
    USMS Records and Tabulations Committee Chair

  15. #15
    Very Active Member Chris Stevenson's Avatar
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    Re: ID Card Printing - no more

    I think ink many either don't know that you can download a PDF version of your card, or just can't be bothered to do it bc it is easier to let someone else do it for you.

    Quote Originally Posted by jseidler View Post
    Every time I've needed a print of the card, I have used steps to eliminate printing the whole page by doing print-screen, pasting the print screen into MS Paint, clipping the face of the card to a new file in MS Paint, and then printing the newly clipped card-only file and not all the advertising stuff.
    You should be able to cut out 1-2 steps by cropping the PDF directly. On a Mac you can do it using Preview (which is free and comes with the operating system). On a PC you can do it easily enough if you own Acrobat, but if you don't it seems that there must be some free options out there (I googled "free PDF crop PC" and got a number of hits but didn't investigate further).

    In any event I always download a new version of my card when I register, crop it and then save it to my hard drive. I do agree that it would be more convenient not to have to do that, but if the sponsors keep our fees lower I'm certainly willing to so it once a year...

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    Re: ID Card Printing - no more

    I my effort to make our LMSC paperless. I sent the below message out to our current membership in advance of the annual renewal. I encourage all other LMSC chairs or registrars to do the same. This is the second message I have sent regarding not requesting ID cards and I have received only positive responses. I am still going to work with the LMSC development committee to eliminate this requirement from the LMSC standards that are currently under review.
    ===================
    In the next few days, you will receive information from USMS about renewing your membership for 2015. STLMSC had a record membership year with over 1,030 members in 2014. Nearly all of those members registered on-line.
    I encourage everyone to go completely paperless when you renew your membership for 2015. One way to do this is to NOT request that a membership card be mailed to you. You can easily save a copy of your Membership card and you can print a copy at any time from the USMS website.
    Thanks again for supporting USMS and South Texas Masters Swimming.

    Thank you,
    =======================

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    Re: ID Card Printing - no more

    Quote Originally Posted by edcoates View Post
    ===================
    One way to do this is to NOT request that a membership card be mailed to you. You can easily save a copy of your Membership card and you can print a copy at any time from the USMS website.
    =======================
    I find this interesting, and a complete non-issue. Although my LMSC is about half of your size, I'd estimate that 99% of the cards I print are for brand new, first time members. Everyone else chooses to print their own, or refrain from printing a card altogether. For first timers, I think it is a nice touch to send them the pretty, colorful membership card.

    Jennifer, Allegheny Mountain Registrar

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