As everyone knows, the last weeks prior to convention are very hectic. The EC is preparing a detailed document for the HOD on the bidding process for our national publication. We will attempt to answer questions as they come up, but would like to place as much of our energies in the fuller explanation. The BOD is already discussing the topic on their private forum. Below is a message posted there from Jim Miller in answer to some initial questions from Sandi Rousseau.
Message from Jim Miller, USMS President
Thank you Sandi for your affirmation of the care and many hours that the Executive Committee has put in to come up with a National Publication recommendation that benefits USMS. Here are responses to your questions that also address items raised by Mike Heather:
1. This matter will be submitted to the House of Delegates for approval. Under USMS rules, the Board of Directors only acts for USMS between meetings of the House of Delegates. Similarly, under Rule 507.1.3, the Executive Committee acts for the corporation between meetings of the BOD. Since the House of Delegates is about to meet, there is no reason for this matter to be submitted to the BOD first. The actions of the Executive Committee have been fully in compliance with both the rules and the Professional Management Guidelines.
2. The interests of the LMSCs who use the National Publication to send their newsletters have been taken into account. Each of the finalists was asked about the newsletters and Nancy Ridout, the Registrar for PMS, which sends a newsletter to its 10,000 members in the National Publication, participated in the interviews. Douglas Murphy quoted us a price for the newsletters that is substantially cheaper than what Sports Publications currently charges.
3. This selection process was not a surprise, nor was it conducted in secret. A request for proposals was placed in the Nov./Dec. issue of SWIM. The BOD was consulted for budget approval to hire a contractor to help us analyze the bids. The minutes of the EC meetings -- sent directly to the BOD -- have reflected discussions about the selection of a publisher for the National Publication.
4. We will have the information you reference (e.g. cost comparisons, USMS editor duties) available at convention.
On a personal note, Sandi, thank you for your reasoned and polite discourse on this important matter. The EC has put in a tremendous amount of work to get the best result for USMS and its future, while consciously operating within our rules and guidelines. Your calm inquiries are much appreciated.
President, United States Masters Swimming